Seasus has delivered the Electronic Exchange and Filing of Assisted Reproductive Technologies (EEART) system for the Embryo Protection Authority within Malta's Ministry for Health, replacing a paper-and-spreadsheet process with a secure, web-based platform connecting the Authority with its licensed fertility clinics.
Before EEART, every form a clinic needed to submit, covering patient details, test results, gamete storage and the outcomes of each treatment cycle, was filled in on paper and hand-delivered to the Authority by messenger, then transcribed into spreadsheets for record-keeping and reporting. It was a process that duplicated effort at every step and left little room for audit or oversight of how gametes were stored across clinics.
The new system gives clinicians, inspectors and the Authority's own administrators role-based access to submit, review and approve forms online, with patient records pre-populated once a patient ID is entered to cut down on repeat data entry. Clinics already running their own systems can export their data as XML and import it directly into EEART rather than re-keying it by hand.
Every submission passes through validation before it is accepted, with clinics notified of any errors to correct and resubmit, and a full audit trail tracks every change alongside who made it. Once the Authority approves a record, clinicians can no longer modify it. The system also builds in the reporting the Authority previously had to compile by hand, including statistics required for annual reporting to the Maltese Government and the European Commission.
EEART was built as a modular platform from the outset, with new form types able to be added as regulations evolve and additional clinics onboarded as they are licensed, and was delivered in coordination with the Malta Information Technology Agency (MITA), which hosts and supports the system on behalf of the Authority.
